Holidays Act Remediation Privacy Statement

What this statement covers

Greater Wellington Regional Council (Greater Wellington) has created this privacy statement to explain how we deal with your personal information collected where, as part of Greater Wellington’s Holidays Act Remediation project, former employees (“you”) or another individual making a claim on your behalf submits an application so that Greater Wellington can confirm whether you are owed a remediation payment under the project and to make payment to you. Personal information is information about an identifiable individual – you.

To be able to pay you, Greater Wellington has developed a process that will involve: 

• Communicating with you using details held from when you were employed, where known.
• Requesting information from you to confirm your identity and to enable Greater Wellington to “re-employ” you in Greater Wellington’s payroll system so the remediation payment can be made.

In addition, someone may make a claim on your behalf where they have a legal right to do so (e.g., they have power of attorney or letter of probate).

What personal information do we collect and for what purposes?

When you lodge your application

We will request personal information from you in two stages via an online web form contained in a secure portal on Greater Wellington’s external website. The information collected and the purpose for the collection at each of these stages are:

1. To verify payment entitlement and confirm your identity:
   • Only basic personal details are requested including legal name, home address, email address, date of birth, IRD number and contact phone number.
   • Where someone is making a claim on your behalf, we also request their details, including name, home address, email address and relationship to you as well proof that they have a legal right to do so (they have power of attorney or letter of probate).
2. To make the remediation payment to you: 
   • Once payment entitlement and your identity are verified, you will be asked to provide additional personal details including employment period, tax details (in the form of an IR330 tax declaration form), Kiwisaver details, verified bank account details and photographic proof of identity (e.g., valid passport or drivers licence). This allows Greater Wellington to re-employ you in Greater Wellington’s payroll system so the remediation payment can be made to you.

When you contact our Call Centre

Where you contact our Call Centre about lodging your application, the Call Centre will request basic personal details from you including legal name, and home address. This information is emailed to the Holidays Act Remediation project so they can contact you to assist you with lodging your application.

Using your information

We will only use the personal information provided to us:

• For the purpose/s we collect that information (see above)
• For other reasons permitted by the Privacy Act 2020 (e.g. with your consent, for a directly-related purpose, or where the law permits or requires this use).

Sending your information to others

The collected information will not be sent to third parties.

Further information

For further information about how Greater Wellington handles your personal information including how to request a copy please refer to Greater Wellington’s Privacy Statement.