As part of development of a FMP (floodplain management plan), it is recommended that communication, consultation, and collaboration is carried out at all stages, to ensure community interests are understood and full involvement is achieved. These guidelines are laid out in the New Zealand Standard "NZS9401:2008 Managing Flood Risk - A Process Standard".
Below we have detailed the communication, consultation and collaboration undertaken from the start of November 2010, in development of the Waiwhetu and Awamutu Floodplain Management Plan.
19th November 2010- Mailing of Upstream Newsletter to all residents, businesses, and property owners within the 100 year flood hazard area, approximately 2500 letters sent out. The newsletter contained an invitation to a series of public workshops to be held on the 28th of November.
19th November 2010- Distribution of the Upstream Newsletter to all residents and businesses within the Waiwhetu catchment boundary. Approximately 12000 newsletters distributed.
25th November 2010- Waiwhetu Stream Working Group meeting to discuss material for the 28th November Public Workshop
27th November 2010- Stand at the Naenae festival, promoting the Workshop to be held on the 28th November 2010.
27th November 2010- 28th November Workshops advertised on Hutt Radio.
28th November 2010- Workshops held at Naenae Softball Club, Te Maori Resource Centre at Waiwhetu Marae, and Pelorus Trust Sportshouse. Approximately 80 people in attendance. A flier was distributed at this workshop to answer some of the commonly asked questions related to flood risk, and explain some of the options available for flood risk management. This flier and copies of the posters used on the day are available to download on the Floodrisk management options page (see left menu)
2nd December 2010- Workshop material presented to Team Naenae Community Group.
22nd December 2010- Update email sent to residents who had registered an interest during the workshops on 28th of November. Included 'Whats next' details. Paper copies of this email were sent to those without internet access.
17th January 2011- Phone calls made to arrange dates and times with residents who had requested a property visits from Greater Wellington Officers.
31st January 2011- Seaview/Gracefield business group meeting
3rd February 2011- Visit to Naenae Industry Area to raise awareness of project
3rd February 2011- Upper Waiwhetu Residents Group meeting
23rd February 2011- Lower Waiwhetu Residents Group meeting
24th February 2011- Upper Waiwhetu Residents Group meeting
1st March 2011- Seaview and Gracefield Business Group meeting
1st March 2011- Middle Waiwhetu Residents Group meeting
24thMarch 2011– Hutt Valley Flood Management Committee
30thMarch 2011– Hutt City Rotary Club Walkover of the Lower Waiwhetu
31stMarch 2011– Upper Waiwhetu Residents Group Meeting
6thApril 2011– Lower Waiwhetu Residents Group Meeting
19thApril 2011– Mid Waiwhetu Residents Group Meeting
20thApril2011– Seaview/Gracefield Business Group Meeting
27thApril2011– Seaview/Gracefield Business Group Meeting
5thMay2011– Waiwhetu Stream Working Group Meeting
12th May2011- Meeting with new chairperson and vice-chairperson of WSWG
1st June2011- Presentation to Chilton St James School
8th June2011- Middle Waiwhetu Residents Group - Friends of Waiwhetu and Amenity Values Workshop
15th June2011- Lower Waiwhetu Residents Group - Friends of Waiwhetu and Amenity Values Workshop
16th June2011- Upper Waiwhetu Residents Group - Friends of Waiwhetu and Amenity Values Workshop
23rd June2011- Hutt Valley Flood Management Subcommittee meeting
23rd June2011- Seaview Gracefield Business Group meeting
17th July2011- Friends of Waiwhetu Community Group Meeting - Te Maori Building, Riverside Drive
31st July2011- Friends of Waiwhetu Planting Day - Outside Pelorus Trust Sporthouse, Hutt Park
18th August 2011- Friends of Waiwhetu planning workshop - Open Polytechnic
19th August 2011- Seaview + Gracefield Business group planting and rubbish clean up event near Owhiti Urupa
21st August 2011- Friends of Waiwhetu Planting and Rubbish Day - Upper Waiwhetu
24th August 2011- Otago University - Health Sciences visit to Waiwhetu Project
6th September 2011- Friends of Waiwhetu planning workshop - Upper Waiwhetu
22nd September 2011- Friends of Waiwhetu planning workshop
28th November 2011- Friends of Waiwhetu Stream Inaugural public meeting
1st December 2011- Hutt Valley Floodplain Management subcommittee meeting
6th December 2011- Friends of Waiwhetu Stream committee meeting
13th December 2011- Upper Waiwhetu Area meeting
14th December 2011- Middle Waiwhetu Area meeting
15th December 2011- Lower Waiwhetu Area meeting
22nd December 2011- Options packaging community feedback webform published online
23rd January 2011- Feedback on options packages closes